Church Fenton Village Hall Management Committee

Rules and Regulations for the Hiring of the Village Hall

  • 1. General Conditions
    • 1.1. Fire regulations require that all exits must be kept clear of any obstructions whenever the Hall is in use. NO SMOKING is allowed within the building. Failure to observe this requirement may lead to legal action being taken against individuals.
    • 1.2. The Entertainment Licence is only valid until Midnight. All events and parties must finish before this time. The Hirer shall be responsible for obtaining any licences as required for the consumption of alcohol.
    • 1.3. The premises shall not be used for any purpose other than that for which permission has been granted.
    • 1.4. The Hirer is deemed to be personally responsible for the behaviour of anyone attending their event; they must not sub-let or transfer the booking to any other person.
    • 1.5. The Management Committee reserves the right to cancel the event IF the Hall is required for use in an emergency, elections, or any such other business, in which case the Hirer shall be entitled to a full refund of the deposit paid.
    • 1.6. The Management Committee’s decision regarding the interpretation and application of these Rules & Regulations shall be final and conclusive.
  • 2. During the Period of Hire
    • 2.1. Tea towels, dish cloths and washing up liquid are to be provided by the hirer.
    • 2.2. The Hirer and anyone attending their event shall not cause any nuisance or annoyance to the occupiers of adjoining property or cause damage to such adjoining properties.
    • 2.3. During any event when amplified music is played, the volume must be maintained at a level which will not cause a nuisance to occupiers of adjoining property. For this reason, the Hirer must ensure that the front and side doors of the building are not left open during events where amplified music is being played. This rule applies both to parties and to all types of dance classes.
    • 2.4. For Hirers holding parties in the Hall on Saturday nights the event must finish no later than 11.30 pm and the Hall must be vacated and locked up by 12.00 midnight. The Booking Manager may allow the Hirer to return on a Sunday morning to clear up after parties.
  • 3. After the Period of Hire
    • 3.1. At the end of any period of hire, the Hirer shall remove all their own equipment from the Hall. Any Hall crockery and cutlery used, shall be washed, and put away. The kitchen appliances and work surfaces shall be left clean. All tables shall be wiped down before being returned to their original places. Chairs shall be stacked in the racks provided. The Hall floors shall be swept and mopped as necessary and left in a clean and tidy condition. All rubbish and waste shall be taken away and disposed of by the Hirer.
    • 3.2. Any damage to equipment in the Hall must be reported to the Booking Manager as soon as possible after the incident – costs to repair/replace items damaged may be requested.
    • 3.3. The Management Committee accepts no responsibility for personal belongings including coats and clothing left in any part of the building. Any items left behind will be kept by the Booking Manager for 1 month, after which they will be thrown away.
    • 3.4. Before leaving the premises, the Hirer must:
      • ensure that all the internal lights have been turned off and the heating is turned off at the thermostat by the kitchen door. Please do not switch off the heating at the Boiler main switch
      • all external fire doors are securely shut and locked,
      • and finally, that the front door keys have been replaced in the external key box using the code.

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